Who We Are

Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary

The Brand Administration Assistant will play a vital role in supporting the team by efficiently managing administrative tasks, raising purchase orders (POs), and assisting with merchandising activities. This position ensures smooth day-to-day operations, accurate documentation, and timely execution of global marketing initiatives.

Key Responsibilities

Purchase Order (PO) Management

· Prepare, raise, and track purchase orders for marketing, branding, and merchandising requirements, ensuring accuracy and compliance with company policies.

· Liaise with suppliers, vendors, and internal teams to follow up on PO approvals, deliveries, and invoice processing.

· Maintain organized records of all POs, contracts, and related documentation for audit and reporting purposes.

· Support budget tracking by updating PO logs and assisting with expense reconciliation.

Merchandising, Photoshoot Support

· Assist the team in coordinating the production, delivery, and distribution of merchandising materials (e.g., displays, POS materials, samples) and final goods.

· Track inventory levels of samples, final goods and merchandising assets and coordinate replenishments as needed.

· Support the setup and breakdown of photoshoots, visual merchandising displays, and brand activations as required.

· Help prepare and dispatch product to market teams, retail and external partners.

Administrative Support

· Provide general administrative support to the team, including scheduling meetings, preparing agendas, and taking meeting minutes.

· Organize and maintain digital and physical files, ensuring easy access to marketing assets and documents.

· Assist in the preparation of presentations, reports, and marketing materials.

· Support travel arrangements and logistics for team members and events.

· Handle ad-hoc administrative tasks as assigned to ensure smooth team operations.

· Diploma or Bachelor’s degree in Business Administration, Marketing, or a related field preferred.

· 2 years of experience in an administrative or marketing support role, ideally within a retail, beauty, or FMCG environment.

· Experience with PO systems and basic finance processes is highly desirable.

· Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with ERP or procurement software is a plus.

· Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.

· Good communication and interpersonal skills.

· Proactive, reliable, and able to work both independently and as part of a team.